May 1, 11:00am: COVID-19 Preparedness Plan for Crown College

May 1, 11:00am: COVID-19 Preparedness Plan for Crown College

COVID-19 Preparedness Plan for Crown College

Crown College is committed to providing a safe and healthy workplace for all our workers. To ensure that, we have developed the following Preparedness Plan in response to the COVID-19 pandemic. Managers and employees are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces, and that requires full cooperation among everyone. Only through this cooperative effort can we establish and maintain the safety and health of our employees and workplaces.

Management and employees are responsible for implementing and complying with all aspects of this Preparedness Plan.

Our employees are our most important assets. We are serious about safety and health and keeping our employees working at Crown College. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. Our Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines and federal OSHA standards related to COVID-19 and addresses:

  • hygiene and respiratory etiquette;
  • administrative controls for social distancing;
  • housekeeping – cleaning, disinfecting and decontamination;
  • prompt identification and isolation of sick persons;
  • communications and training that will be provided to managers and employees; and
  • management and supervision necessary to ensure effective implementation of the plan.

Screening and policies for employees exhibiting signs and symptoms of COVID-19

Employees have been informed of and encouraged to self-monitor for signs and symptoms of COVID- 19. The following policies and procedures are being implemented to assess employees’ health status prior to entering the workplace and for employees to report when they are sick or experiencing symptoms.

Before entering the Crown College, please

  • Check your temperature
  • Stay home if you have a fever, cough, or feeling ill
  • Wash your hands often
  • Disinfect any hard surfaces that you are bring to the campus before you come
  • Do not come to campus if you have traveled out-of-state
  • Communicate with your vice president if you have any symptomsCrown College has implemented leave policies that promote employees staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. Please check with Amy Luesse if you have questions regarding Crown’s accommodations for workers with underlying medical conditions or who have household members with underlying health conditions.

Crown College has also implemented a policy for informing workers if they have been exposed to a person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. You will be informed by your vice president if we have any known cases, and you may have been exposed.

In addition, a policy has been implemented to protect the privacy of workers’ health status and health information.


Basic infection prevention measures are being implemented on our campus. Employees are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of your time on campus, prior to any mealtimes and after using the restroom. All visitors (limited and only with prior approval) to the facility will be required to wash their hands prior to or immediately upon entering the facility.

A limited number of public facilities will be maintained during this time. Due to a diminished Aramark workforce, we are not maintaining all public facilities. Using a closed facility is prohibited.

Respiratory etiquette: Cover your cough or sneeze

Workers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. Employees should dispose of tissues in the trash (note trash removal is not be handled normally at this time) and wash or sanitize their hands immediately afterward.

Social distancing

Social distancing is being implemented at Crown College. Crown is using telework and staggered times to maintain social distancing. In addition, a limited number of employees (30) will be allowed on campus at any given time. Please maintain six feet apart while on campus. Masks are encouraged but not supplied by the College. Please bring your personal disinfectant for your specific office space. Much of the facility will be off limits during this crisis. Please pay close attention to signs and caution tape. Employees are asked not to gather in groups and confined areas, and from using other employees’ phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment. Employees should continue using Microsoft Teams for meetings whether on campus or working remotely. Meetings within individual offices are discouraged.


Housekeeping practices are being implemented, including cleaning and disinfecting of limited public spaces, including limited restrooms. Cleaning and disinfecting will be conducted in high-touch areas on a limited basis.

We will have four restrooms open, and these will be cleaned every two hours. They are located near the athletic entrance, main lobby, collaboration center, and EMTI.

We will utilize collection points for trash removal and ask everyone to deposit their trash in those locations. These are located near the copy center first floor, copy center second floor and the collaboration center.

Use the athletic entrance to badge in and out of the building as additional doors will not be open.

We will be putting locks on the athletic facility doors to keep the gym, locker rooms, weight room and fitness center closed down.

We request that foot traffic be limited and avoid designated restricted areas to minimize the need for additional hallway cleaning.

Communications and training

This Preparedness Plan was communicated by email to all employees on April 30, 2020. Additional communication will be ongoing as the need arises and provided to all employees. Human Resources and employees are to work through this new program together and update the training as necessary. This Preparedness Plan has been certified by Crown College leadership and was posted on April 30. It will be updated as necessary.

Employee Procedures

As you consider coming back to Crown, here are some procedures and information.

  • Currently, Crown has no heat in the main building
  • Crown has no (limited) hot water in the main building
  • The Mail Center is only open from 12:00 – 1:00pm
  • All Offices are closed
  • Restroom facilities are limited
  • We are unable to maintain Level II pandemic cleaning for the whole building, so we are limitingaccess to certain areas
  • Offices, as usual, are not cleaned—only what you complete
  • We will rotate people as we are limited to 30 people on campus at any given time
  • Please consider staying home if returning is a convenience issue. We have essential workers oncampus that need to be here. Please consider them in your choices
  • We will have a health screening questionnaire that will need to be completed each day beforeyou enter the campus
  • We will limit your time on campus as others will want to return as wellThanks for your understanding. We can manage this with your help and compliance.