Student Work-Study job openings for 2013-2014 Academic Year

To apply for a Federal Work-Study job you must be eligible for work-study. (Eligibility notice is sent with the Initial Financial Aid Award). Listed below are jobs that are open for the 2013-2014 academic year. Jobs will be added for Spring 2014 as they become available (subject to change as positions are filled). Once you have decided on an area of interest, complete the following online job application, making sure to list the job(s) you are interested in.

International students are encouraged to apply for Work-Study positions even though they do not meet the Federal Work-Study eligibility requirements.

Go to the CWS Employee page on our.crown.edu to apply for any of the positions listed here.

If you have Federal Work-Study eligibility questions, please call 952-446-4245. 


Office Asssistant I - Registrar/2014

 

ACADEMIC YEAR

2014 

JOB TITLE

Office Assistant I 

DEPARTMENT

Office of the Registrar/Academics 

SUPERVISOR

Kimberely LaQuay 

SUPERVISOR EMAIL

 

STARTING DATE

04/04/2014 

ENDING DATE

TBD 

FLSA STATUS

Non-Exempt, Hourly 

HOURS WORKED

Monday-Friday, 10-12 hrs 

WAGE RATE

$7.25-$8.50 

BRIEF JOB DESCRIPTION

Assist with daily operations in the Registrar's Office including customer service, processing transcript requests, registration, filing, data entry and other duties as assigned all while ensuring the confidentiality of academic records. 

SUPERVISON RECEIVED

The Office Assistance I reports to the Associate Registrar 

SUPERVISORY FUNCTIONS

None 

EQUIPMENTJOB LOCATION

Equipment: Computer, Printer, Scanner, Copier/Fax, Folding Machine, etc.

Location: Office of the Registrar 

JOB PURPOSE

1) Assist with office day-to-day operations including walk-in service, phone correspondence, registrar correspondence, mail processing, copier and scanner operation, etc.

2) Processing of transcript requests. Ensure the confidentiality of academic records and the accurate record keeping of transcript requests.

3) Assist with processing enrollment verification letters, insurance forms, name and address change forms, etc.

4) Assist in the processing and ensure the confidentiality of academic records, including correspondence, petitions, and accurate record keeping for all students.

5) Assist throughout registration process including entry of student registration data.

6) Filing, purging, and data entry in consultation with the Registrar’s Office staff.

7) Other duties as assigned.
 

QUALIFICATIONS

The Office Assistance position requires a detail-oriented person with strong organizational and people skills who is proficient in most Microsoft Office Products and has the ability to communicate well. 

COMMENTS

The Office Assistance position requires a detail-oriented person with strong organizational and people skills. 

PREFERRED QUALIFICATONS

Proficient in most Microsoft Office Products; good communication skills. 

Student Worker for Online Studies and Graduate School

ACADEMIC YEAR

2013 -2014 & Summer 2014

JOB TITLE

SOS & GS - CWS 

DEPARTMENT

School of Online Studies and Graduate School 

SUPERVISOR

Kevin Klingbiel 

SUPERVISOR EMAIL

 

STARTING DATE

04/01/2014 

ENDING DATE

N/A 

FLSA STATUS

Non-Exempt, Hourly 

HOURS WORKED

During school year - 10 to 15 hours per week.

Summer hours - 30 to 40 hours per week 

WAGE RATE

Varies based upon experience 

BRIEF JOB DESCRIPTION

Workers are expected to bear responsibility for maintaining an efficient response time to entering data such as inquiries, applications, received items, and then making sure that all information request, letters and postcard are sent promptly. In addition, workers are expected to comply and assist any of the Online School staff with specific tasks and duties. Training is conducted to equip student workers with the skills needed to perform well.  

SUPERVISON RECEIVED

Will work closely with the Communications Manager as well as with other CWS workers. 

SUPERVISORY FUNCTIONS

 

EQUIPMENTJOB LOCATION

W212 

JOB PURPOSE

1. Check Email
2. Enter inquiries into Jenzabar EX
3. Forward inquiries to assigned recruiter
4. Record the number of inquiries given to each recruiter in an Excel Spreadsheet.
5. Generate and print Postcard lables, assign them to the correct postcards, and mail them.
6. Generate and print Thank You Note labels and mail them. (See thank you note template)
• Hand deliver thank you letters to the appropriate recruiters for them to sign.
• Include the recruiter’s personal business card with the thank you note
• Seal the thank you note envelope (these are the only envelopes you will need to seal yourself)
7. Generate and print Acceptance Letters and labels and mail them.
• Print Acceptance Letters to Document Imaging (DI)
• Record that you have printed the acceptance letters in the Tickler file.
8. Generate and print President Letters and labels and mail them
9. Make sure all supplies are stocked
• Check for supplies in storage room
• Keep track of your inventory and notify supervisor if supplies are depleted. (ex. Paper, envelopes, postcards, thank you cards).
10. If necessary, scan any transcripts that come in the daily mail.
• Link transcripts to the students file in EX.
11. Shred all necessary paper work in shredder next door
12. Make sure work area is neat and clutter free at the end of every shift
• Keep work area clean and clutter-free
• Light cleaning may be required
13. Complete any additional task assigned by the supervisor
 

QUALIFICATIONS

1. Ability to work well with others: Enrollment Office personnel work in close proximity with one another. It is essential that student workers work well with the team too.
2. Ability to work under supervision: Student workers receive training and instructions from their supervisors and must therefore be able to take and follow instructions.
3. Time Management Skills: Student workers are assigned specific tasks, and may sometimes be asked to help out with other duties as well. It is the student worker’s responsibility to complete those tasks in a timely manner.
4. Optimistic Attitude: Student workers represent Crown College to prospective students and visitors. A positive attitude is important in order to present a positive image of the College.
5. Commitment: The Enrollment Office conducts on-going training. It is ideal, therefore, to hire student who are qualified and can commit to work for at least one full year from the time they start. In addition, it is often necessary to work additional hours in order to meet the needs of the College and the prospective students.
6. Confidentiality: The Enrollment staff handles confidential information on a regular basis. Therefore, it is essential that student workers have the ability to refrain from discussing work related knowledge outside the office setting.
7. Focus: Student work is largely comprised of time at the desk working on entry and printing letters for mailing, and such as, requires the ability to stay on task for multiple hours and not become distracted by others.
8. Servant heart/Ministry-minded: The AGS Enrollment office is a service oriented office in which prospective students’ needs are put first. The student worker allows for office staffs to perform their job effectively, and to minister to prospective students.  

COMMENTS

 

PREFERRED QUALIFICATONS