Policy changes in effect, beginning February 6, 2012
The following policies have been revised from those published in the 2011-2012 AGS Academic Catalog on pages 8 and 17.
This information is critically important for all AGS students. Thank you for taking the time to review it.
Students are responsible for completing all assigned coursework, in keeping with the deadlines outlined on the syllabus and posted within the Angel shell. In most cases, all assignments must be submitted by the course end date. (There may be a few exceptions, but these will be clearly outlined by the course instructor and/or syllabus.)
A student may appeal for a 7-day extension to the professor. This request must be made in writing via the Crown e-mail account (distinct from Angel mail), and it must be made before 11:59 p.m. (CST) on the end date of the course. The extension is not automatically granted; the decision to grant or deny the extension is at the discretion of the instructor. Late penalties may apply and should be discussed with the professor. If the extension is granted, it is done so with the understanding that if the missing work is not submitted within the 7-day period, the professor will submit final grades "as is," with missing assignments graded as "zero" and the final grade calculated accordingly.
Students facing significant or extenuating circumstances where a 7-day extension is believed to be insufficient (e.g., a student facing significant medical issues or a death in the family), may request an incomplete grade. This request must also be made in writing before 11:59 p.m. (CST) on the end date of the course. The student initiates this request with his or her instructor, who will work with the student and the student.s academic advisor to design a completion plan, which will include a firm deadline for submitting the missing work (generally not longer than 14 days following the end date of the course). The incomplete is not automatically granted. AGS contracts instructors to teach a particular course during a particular period of time, therefore, the decision to grant or deny the extension is primarily at the discretion of the instructor and based on his or her availability to evaluate the late-submitted work. Late penalties may apply and should be discussed with the professor. If an incomplete is granted, a grade of "I" will be entered for the course. When the work has been submitted and graded and the instructor notifies AGS of the grade change, the "I" grade will be changed to the grade earned. On the agreed-upon deadline, any assignments still missing will be graded as "zero," and the final grade will be submitted "as is."
Withdrawals occur in two ways:
- Official withdrawal occurs when the student notifies the AGS Office of his/her intent to withdraw and completes the necessary forms to consummate the withdrawal. Official withdrawals can be completed for a single class or for a term. The date of withdrawal is the date of notification. Until notification occurs, enrollment is considered to be active. A student who neglects to withdraw before the end date of a course will be given the grade he or she has earned in the course (uncompleted assignments will be graded as "0" and the final grade will be calculated accordingly).
- Unofficial withdrawal occurs when a student stops attending class for 30 days. The last class of attendance is considered the date of withdrawal, and the student is withdrawn from all the classes remaining in the term. In other words, if a student is withdrawn from a module 2 course due to non-participation, he or she will also be withdrawn from any module 3 (and 4) courses that he or she may be registered for unless specifically notified by the student that he or she intends to attend the remaining courses. This is done in compliance with financial aid guidelines stipulated by the U.S. Department of Education.
Upon notification of withdrawal, the Student Billing Office will refund the student's account within ten business days. Based on the student's "drop date," tuition will be refunded as follows:
Drop before: Indicating that there has been no participation in the course, as defined above. 100% tuition refund; no record of the course on the student's transcript.
Drop during: Indicating that there has been participation in the course, as defined above, and a "drop date" during the first seven calendar days of the module. 100% tuition refund; "W" for the course recorded on the student's transcript.
Drop after: Indicating that there has been participation in the course, as defined above, and a "drop date" occurring at any point following (or including) the eighth calendar day of the module and before the end date of the course. NO tuition refund; "W" for the course recorded on the student's transcript.
"Drop date" will be defined as the latest of the following:
- Online/classroom participation
- Participation in the course, as defined above
- Discussion with the course instructor (by phone, e-mail or ANGEL messaging) regarding course content or course requirements. Questions about dropping a course should be discussed with the appropriate program coordinator or academic advisor, rather than the professor.
Wisconsin residents should contact their academic advisor for their refund policy.
Course Participation ("Educational Activity")
Guidelines and policies issued by the U.S. Department of Education stipulate that any participation in a course is considered "educational activity" in the course. For the purposes of AGS classes (face-to-face and online), "participation" is defined as one of the following:
- Attendance at a face-to-face or virtual meeting of the course.
- Discussion with the course instructor regarding course content or course requirements.
- Any activity in the ANGEL shell for the course. This includes logging into the course - either intentionally or accidentally. ANGEL records logins automatically; it is this record that will be used to make the official determination of whether a student has logged into the course or not.
If a student has "participated" in the course, any drop becomes a "drop during" (see below) and recorded as a "W" on his or her transcript. The only time a "drop before" will be made is when there has been absolutely no educational activity in the course.
Given this definition of participation, we strongly suggest that you use CampusConnect to view and download the course syllabus before the course begins. Syllabi will be posted in CampusConnect two weeks before the start date of the module.
Due to the concentrated format and schedule of on-campus classes, as well as the emphasis upon participatory learning, students need to be in attendance every week. Absence due to illness or other emergency situations must be made up through activities required by the faculty member for that course. Professors should always be contacted when an absence becomes necessary. Each professor is responsible for his/her own attendance policy. It may or may not be possible to make up course work to satisfy completion of the course requirements. If more than two classes are missed, students are encouraged to drop the class. Online courses require weekday student participation through the internet weekly.