Family Educational Rights and Privacy Act of 1974 (FERPA)

This act sets out requirements designed to govern the access to, and release of, educational records, to establish the right of students to inspect and review their records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings.  Students also have the right to file complaints with the FERPA Office (U.S. Department of Education) concerning alleged failures of Crown to comply with provisions of FERPA.

Crown College has adopted policies and procedures concerning implementation of FERPA on campus.  Copies of the entire policy are available from the Registrar's Office, as well as the Registrar's Office website.

Release of Student Directory Information Overview

Family Educational Rights and Privacy Act

  • Directory Information can be released to an outside party without written consent of the student:  name, home address, campus address, e-mail address, telephone numbers, dates of attendance, full-time/part-time status, classification, previous institutions(s) attended, major field(s) of study, awards, honors (e.g. Dean's List), degree(s) conferred (e.g. BS, AA), past and present participation in officially recognized sports and activities, and height and weight of athletic team members.
  • Students have the right to suppress their directory information by completing a request form in the Registrar's Office. The request is valid for one semester.
  • Within the Crown College community, only those employees who have a legitmate educational interest are allowed to access student education records. Designated offices may also disclose education records or components thereof to persons or organizations providing the student with financial aid, to accrediting agencies carrying out their accrediting functions, and to persons in an emergency in order to protect the health or safety of students or other persons. Other exceptions are listed in the official policy.
  • Confidential information cannot be released over the phone (since positive voice identification cannot usually be made).
  • Confidential information can be released directly to the student; however, it cannot be released directly to the student's family members (e.g., parents, spouses, etc.) without the written consent of the student. Note, however, that when a student is a dependent of the parent as defined by the Internal Revenue Service, such information may be released to the parent without the written consent by of the student.