Crown College Missing Student Policy and Procedure


Crown College takes student safety very seriously. To this end, the following policy and procedure has been established to assist in locating Crown College students living in college owned on-campus housing, who based on the facts and circumstances known to the College are determined to be missing. This policy has been established as required by the Higher Education Opportunity Act of 2008.


It is understood that resident students will have opportunities during the academic year to take weekends away to visit family or friends. When students will be away from their on-campus residence, students should inform their roommate or Resident Assistant of their plans and expected date of return for emergency contact purposes.  For purposes of this policy, a student may be considered to be a "missing student" if the person's absence is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence.  Such circumstances could include a reasonable/reliable report or suspicion that the missing student may be endangered.  Examples include, but are not limited to, possible victim foul play, expression of suicidal thoughts, alcohol or drug abuse, a life-threatening situation, or recent contact with persons who may endanger the student's welfare.

I.                   Procedures for designation of emergency contact information

A.   Students age 18 and above and emancipated minors.  At the beginning of each academic year, Crown College will notify all students in college housing of the opportunity to designate an individual or individuals to be contacted by the College no more than 24 hours after the time that the student is determined to be missing in accordance with the procedures set forth below.  A designation will remain in effect until changed or revoked by the student and will be retained with their housing contract information.  Students may change or revoke their emergency contact information through the Student Development Office.


B.  Students under the age of 18.  In the event a student who is not emancipated is determined to be missing pursuant to the procedures set for the below, the College is required to notify a custodial parent or guardian no more than 24 hours after the student is determined to be missing in accordance with the procedures set forth below.

II.               Official notification procedures for missing students

A.  Any individual who has information that a student may be missing must notify the Office of Campus Safety as soon as possible.


B.   Campus Safety will work with campus offices, the reporting person(s), and the student's acquaintances to gather all essential information about the student (description, clothes last worn, where student might be, who student might be with, vehicle description, information about the student's physical and mental well-being, and up-to-date photograph, class schedule, etc.).  Appropriate campus staff will be notified to aid in the search for the students.


C.  When a missing student report is made to the Office of Campus Safety, the Director of Security will immediately notify appropriate Student Development Staff.


D.  Student development will contact the student's Resident Director and appropriate staff based on student's residence hall assignment.


E.  Campus staff will take steps to try to locate the missing student, including but not limited to the following:

o   Call the student's cell phone and residence hall room phones

o   Send residence director, resident assistant or housing coordinator to student's room.

o   Contact roommate(s)

o   Access student's vehicle information to locate and distribute to local authorities if necessary

o   Access student's class schedule and seek information on last sighting or other contact information.

o   Access reports to determine the last time student used a meal card or accessed residence hall.

o   If student works on-campus contact supervisor for contact information

o   Call student's home number

o   Request information from Information Technology about students last electronic sign in to Crown's network systems

o   Security may issue an ID picture to assist in identifying the missing student

o   Security may search on campus public locations (library, cafeteria, etc.)


F.  If these actions are unsuccessful in locating the student or it is apparent immediately that the student may be endangered; the following personnel will meet to determine if the student is missing.

o   Vice President of Student Development

o   Director of Campus Safety

o   Office of Campus Safety Personnel

o   Residence Director


G.  No later than 24 hours after determining that a student is missing, the following will take place:

o   The Office of Campus Safety will contact the appropriate local law enforcement agency to report the student as a missing person and the local law enforcement agency will take charge of the investigation.  The Office of Campus Safety will assist external authorities with these investigations as requested.

o   The Vice President of Student Development or designee, will notify the emergency contact (for students 18 and over) or the parent/guardian (for students under the age of 18) that the student is believed to be missing.

o   For missing students who are 18 years of age or older, and did not designate an individual to be contacted, the vice President of Student Development or designee, will act in accordance with FERPJA and Minnesota Government Data Privacy guidelines with regard to contacting a parent/guardian.

III.           Campus Communications about missing students

In cases involving missing persons, law enforcement personnel are trained to provide information to the media in a manner designed to elicit public assistance in the search for the missing person.  Therefore, all communications regarding missing students will be handled by outside law enforcement authorities who may consult with Crown's Marketing and Media Relations Department.  Inquiries to the college regarding missing students will be referred to the Marketing and Media Relations Department. Individuals with information about the missing student will be directed to the Office of Campus Safety who shall refer inquiries and information to law enforcement authorities.


Prior to providing the Crown College community with any information about a missing student, the marketing and Media Relations Department shall consult with the Office of Campus Safety, Student Development and local law enforcement authorities to ensure that communications not only avoid hindering investigations but also that they comply with FERPA guidelines.



Updated: September 2010